Vacancy Announcement

VACANCY ANNOUNCEMENT

Background:

The Catholic Diocese of Karonga is among the eight diocese in Malawi operating under the Episcopal Conference of Malawi (ECM). The Diocese was created in 2010 and operates in the district of Chitipa, Karonga and Rumphi (partly) in the Northern part of Malawi. It shares boundary with the Diocese of Mzuzu to the South but also international borders with Tanzania to North East and  Zambia to the North West. The Diocese is flanked by Lake Malawi on the eastern side and on the western side there are mountainous areas. Asides its principal spiritual evangelisation services, the Diocese also provides social development services through its Caritas Commission (or Caritas Karonga). The Caritas Commission carries out its work through the departments of Development, Justice and Peace, Health and Education. The Diocese has recently opened St Mauritius Secondary school for boys in Lura, Rumphi District.

The Diocese of Karonga is inviting applications from suitably qualified candidates to fill the following vacant positions:

Position           :           Bursar
Reporting to   :           The Head teacher
Location          :           St. Mauritius Secondary School in Rumphi District

            Duties and Responsibilities:

1. Reconcile invoices and identify discrepancies
2. Create and update expense reports
3. Process reimbursement forms
4. Prepare bank deposits
5. Enter financial transactions into internal databases
6. Check spreadsheets for accuracy
7. Maintain digital and physical financial records
8. Review and file payroll documents

                                             Requirements

1. Certificate in Financial Accounting from a recognized institution with three years work experience.
2. Advanced computer skills in MS Office, accounting software and databases
3. Ability to manipulate large amounts of data and to compile detailed reports
4. Sound independent judgment

Position           :           Secretary
Reporting to   :           The Head teacher
Location          :           St. Mauritius Secondary School in Rumphi District

Duties and responsibilities

1. Welcoming visitors
2. Managing the front office
3. Helping logistical needs during meetings and trainings.
4. Maintain electronic and hard copy filing system
5. Handling recruitment process
6. Handling grievances
7. Management of staff leave
8. Facilitating the process of activity cash request and liquidations
9.    Maintain office files and documents.
10.    Reviewing office procedures and implementing necessary changes
11. Preparing correspondence independently or based on free notes
12.    Receiving correspondence brought to the School and record in a register
13. Any other duties assigned from time to time

                                            Requirements

1. Advanced Certificate in Secretarial or Administrative Studies from a recognized institution
2. At least two years’ experience in a similar position;
3. Excellent time management skills and ability to multi-task and prioritize work;
4. Ability to maintain and keep records; attention to detail and problem solving skills;
5. Ability to use Microsoft packages especially word, Excel and PowerPoint; and
6. Good command of English.

Position           :           Office Assistant

Reporting to   :           Secretary

Location          :           St. Mauritius Secondary School in Rumphi District

Duties and Responsibilities: –

1. Sweeping around school premises
2. Managing the transmission of mails
3. Vacuum cleaning hard and soft floors
4. Spot cleaning of spillages
5. Wiping desks, ledges, pipes, paintwork, doors and polishing door glass
6. Emptying and cleaning bins
7. Cleaning toilets and surroundings
8. Mopping and spray cleaning hard floor surfaces
9. Replenishing janitorial supplies in toilets, etc
10. Checking and closing windows, switching off lights after work
11. Any other duties as may be allocated from time to time

                                            Requirements

1. Malawi School Certificate of Education
2. At least two years’ experience in a similar position
3. Knowledge of cleaning chemicals and supplies

Position           : Security Guard.  

Reporting to   : Head Security Guard

Location          : St. Mauritius Secondary School in Rumphi District

1. Patrol areas and check doors, gates, and windows for signs of unauthorized entry.
2. Watch for irregularities (e.g. fire hazards, leaking water pipes, lights left on, equipment malfunctions, unlocked security doors) and report incidents or problems to the appropriate authority.
3. Record times of inspections and presence of authorized persons.
4. Respond to alarms and check alarm system.
5. Observe and report suspects to police, or apprehend offenders when appropriate and detain them until police arrive.
6. Detect and report fraud, theft and other unlawful acts of employees.
7. Carry out any authorized task from time to time as requested by the authority.

                                            Requirements

1. Malawi Junior Certificate of Education
2. One-year experience as security guard
3. At least two years’ experience in a similar position; 
4. Good command of English. Sound independent judgment
5. Be physically fit;

Position           :           Grounds Worker
Reporting to   :           The Secretary
Location          :           St. Mauritius Secondary School in Rumphi District

Duties and responsibilities

1. Perform routine grounds maintenance duties as directed.
2. Prune and trim trees, hedges and shrubs and boundary fences as directed.
3. Operate hedge trimmer, hand and power tools and snow removal equipment
4. Make routine adjustments and minor repairs to equipment.
5. Remove trash from grounds and sweep walkways after grounds work is complete.
6. Assist in snow and ice removal from parking lots.
7. Perform other duties as assigned
8. Maintain regular attendance.

                                            Requirements

1. Malawi Junior Certificate of Education
2.  At least two years’ experience in a similar role
3. Basic grounds maintenance procedures including mowing, edging, raking and trimming

Position           :           Cook

Reporting to   :           Boarding Master

Location          :           St. Mauritius Secondary School in Rumphi District

Duties and Responsibilities: –

1. Prepare and cook fresh food from scratch using fresh produce
2. Provide exceptional standards in all aspects of food service, an attention to detail is vital
3. Ensure all food/ meals are produced on time
4. Preparing large quantities of meals for students
5. Prepare food in accordance with all guidelines and legislations
6. Ensure that the kitchen, dining halls, equipment and utensils are all properly cleaned and correctly stored away and / or ready for collection each day
7. Monitor and organise stock levels at all times 
8. Ensure that all kitchen equipment is properly maintained and that any defects are reported promptly to the Boarding master
9. Serve  food to students in accordance to the schools portion control
10. Assist with designing high quality, tasty and appetising food for students
11. Participate in all general catering and dining room duties
12. Ensure that all personal and food hygiene procedures are applied at all times

                                            Requirements

1. Primary School Leaving Certificate of Education,
2. At least two years’ experience in a similar position;
3. Must be physically fit
4. Must be honest

Application letters with a copy of Curriculum Vitae (C.V), Certificates, three traceable referees and National Identity Card should be addressed to:

The Human Resources Officer

Karonga Diocese

P.O. Box 140

Karonga

Email: [email protected]

OR

The Head teacher

St. Mauritius Secondary School

P.O. Box 66

Rumphi

Closing date for receiving applications is 4^th November, 2022 and only shortlisted candidates will be acknowledged.